2015 Vendor Application
2014 Festival Map
*** Liability Insurance – All vendors must be covered by liability insurance. ***
Vendors who have liability insurance must submit a certificate of insurance naming the
Liberty Area Chamber of Commerce/Liberty Fall Festival as additional insured’s during the festival
dates. Certificates must be received by August 15th OR pay the Insurance Fee
for inclusion in coverage by the festival.
General Booth Information
The Liberty Area Chamber of Commerce accepts cash, checks and credit cards as a form of payment.
All items for sale must be listed specifically; you must include name brands, etc. Please note the following items are not acceptable: laser pointers, Super String (or any similar product), stink bombs, smoke bombs, plastic poppers, rubber band guns, pipe guns (or any similar product), etc. Marshmallow guns are permitted to be sold but you may not sell marshmallows.
Rules, Regulations & Definitions
COMMERCIAL FOOD BOOTH: A commercial food booth is defined as any company/person/organization that does not have a 501 (c) (3) tax-exempt status.
NON-PROFIT BOOTH: A non-profit booth is defined as any organization that has a 501 (c) (3) tax-exempt letter. A copy of your tax-exempt status must be attached to your application.
CRAFT BOOTH: An arts and crafts booth is defined as only handmade crafts made by the booth holder and submitted to and approved by the committee. Booths will be assigned on a first pay basis.
Limited electricity is available.
COMMERCIAL/POLITICAL BOOTH: A commercial/political booth (Sales or display) is one set up to advertise and/or sell a product, device or service which is not handmade by the booth holder.
Limited electricity is available.
You must provide, in detail, the items you are representing including parent name, etc. The Fall Festival Committee will only allow 2 booths that advertise/sell the same product brand/line, such as: Mary Kay Cosmetics, Discovery Toys, Avon, etc. If there are 2 vendors with the same product brand/line one will be located on the Square and one will be in the Commercial Tent. Booths will be assigned on a first pay basis.
If your company only allows for 1 representative per festival, you must notify us in writing.
Four 220 hook-ups are available. The committee will determine assignment of these booths. Criteria considered will be 1) order of receipt of application; 2) booths that do not duplicate the same types of food; and 3) variety of foods offered.
Food Permits are required from the Clay County Health Department, 800 Haines Dr., Liberty, MO 64068 (Phone: 816-595-4350). Your food permit must be displayed. Permits must be obtained by August 31, 2015. For more information, click here.ALL VENDORS
The sizes of booths are 10’ x 10’ (no table or tent provided). Food booths are 20’ x 10’. (All booths must be manned at all times.)
There is NO SMOKING in any food or tent booth. Open flames or smoking materials are not permitted. This policy is in accordance with the City Ordinance 1109.4.1. Violation of this policy will result in being expelled from the festival immediately and not being permitted booth space in the future. Each vendor is responsible for trash from his booth. Please bring trash bags with you. A map with disposal locations will be provided.
Electricity for craft booths allows for 1 cord to be used for lighting only. Vendors needing electricity will need to provide a 300-ft, heavy-duty, three-conductor grounded extension cord to reach outlets. Power strips and small appliances are not allowed. Vendors who continuously throw their appointed breaker will be asked to disconnect all electrical plug-ins.
There will be no driving/moving of any booth holder’s vehicles on festival grounds after 10:00 a.m. on Friday, September 25th or before 9:00 p.m. on Saturday, September 26th. There will be no booth holder vehicles parked inside barricades at any time during the operating hours of the festival.
The Fall Festival Committee is authorized and empowered by the Liberty Area Chamber of Commerce to organize and manage the Liberty Fall Festival and to promulgate and enforce rule and regulations for the conduct of the festival. Decisions made by the committee are non-negotiable. The committee reserves the rights to make changes to booth locations – no booth space is guaranteed. The festival is not responsible for space for extra product, supplies, etc. The Committee reserves the right to revoke a booth license at any time, not refund the fees and forfeit all future right of entry. Neither the committee nor the Chamber is responsible for loss due to damage or theft.
Cancellations must be made in writing no later than August 1, 2015 in order to be eligible for a refund. A refund of 80% of the contract price will be made only if the booth is resold before September 1st. No refunds will be made after September 1, 2015.
APPLICATION PROCESS: A late fee of $50.00 will be charged for all applications postmarked at a United States Postal facility after July 31, 2015. Late applications will not be processed until the late fee is paid. A check for all fees except clean-up deposit must accompany applications. A $30.00 service fee will be charged for non-negotiable checks. Notification of application receipt will be mailed no later than one week after application is received in our office. Notification of food vendors requesting 220 hook-up will be made as soon as practical. Vendor packets will be mailed on September 1, 2015.
Make checks payable to:
Liberty Area Chamber of Commerce
1170 W. Kansas Street, Ste. H
Liberty, MO 64068